Office Administrator - Logicom Public - Nicosia, Cyprus

Job Overview

We are seeking for a highly organized and professional Office Administrator to take over the smooth operation of the Front Office Desk at our Headquarters. The Office Administrator will also be covering other Office Administration posts and will be supporting the Travelling and the Recruitment functions.

Duties & Responsibilities

• Maintaining accurate and up-to-date employee records, both electronically and in hard copy format.
• Updating HR databases with information related to new hires, internal transfers, and departures.
• Assisting in onboarding, off-boarding processes and performing any other related administrative tasks
• Coordinating and tracking medical assessments with the company's physician as part of the onboarding process.
• Monitoring HR e-learning trainings, induction sessions, and policy acknowledgements.
• Assisting in coordinating HR projects, meetings, and training seminars, ensuring logistical details are handled efficiently.
• Supporting the planning and execution of company events, such as staff meetings, celebrations, and team-building activities.
• Collaborating with Recruitment Team to process incoming resumes, to maintain an accurate CV database, to update the internal ATS, and to schedule interview appointments across Group.
• Covering and supporting Front Desk/ Reception by handling visitors, operating a multi-line telephone system, managing incoming/ outgoing packages and mail.
• Preparing meeting spaces according to requirements set by Administrative and Senior Executives including space management/ layout, office material and technical equipment, temperature and lighting, food and beverages.
• Supporting the Travelling Department, with assisting in organizing business travel for employees within the company across all locations of the company.
• Performing any other relevant duties that may be requested or required by the Management of the Company.

Skills & Qualifications

• Relevant academic/ professional qualifications will be considered an advantage.
• 2+ years of experience in administrative roles, preferably with exposure to HR functions will be considered an advantage.
• Experience in maintaining employee records, handling databases, and coordinating administrative tasks will be considered an advantage.
• Good knowledge of Microsoft Suite (Office, Excel, Outlook).
• Proficient in Greek and English language, in both written and verbal.
• Ability to manage multiple tasks efficiently, prioritize workload, and meet deadlines in a fast-paced environment.
• Maintaining confidentiality and discretion at all times.
• Diligence and attention to detail.
• Excellent organizational skills and time management.
• Ability to collaborate effectively with colleagues in different functions and departments, across different levels of seniority.
• Being flexible and available in working during and/or after official working hours.

Reports To

HR Manager

Remuneration

An attractive remuneration package will be offered to the successful candidate according to qualifications and experience.

Equal Employment Opportunity

Logicom is committed to provide equal employment opportunities for all regardless of their race, color, sex/gender, religion, age, marital status, cultural background, disability, nationality and political opinion. Employees are hired solely based on a specific vacancy’s requirements, taking into consideration the qualifications, previous experience and potential of each individual candidate.

Disclaimer

We reserve the right to remove the announcement from circulation at any point in time when a satisfactory number of applications has been received.

Only applicants whose previous experience and qualifications closely match the requirements of the position will be contacted.